HIPAA Privacy Policy
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires that all medical and clinical records and other individually identifiable health information (Protected Health Information or PHI), whether maintained electronically, on paper, or orally, be kept confidential. This policy outlines how your PHI is used, your rights, and our responsibilities to protect your privacy.
Uses and Disclosures of Protected Health Information
Your PHI may be used or disclosed for the following purposes:
Treatment
We may use your PHI to provide, coordinate, or manage your healthcare and any related services. For example, your PHI may be shared with other healthcare providers involved in your care to ensure continuity of treatment.
Payment
We may use your PHI to bill and collect payment for services provided to you. For example, we may share your PHI with your health insurance provider to obtain approval or reimbursement for treatments.
Healthcare Operations
We may use your PHI for healthcare operations, such as quality assessments, employee training, and improving our services. For example, we may use your PHI to review the quality of care provided.
Other Permitted Uses and Disclosures
- As Required by Law: To comply with federal, state, or local laws.
- Public Health Activities: For disease control and public safety purposes.
- Health Oversight Activities: For audits, investigations, and inspections authorized by law.
- Legal Proceedings: In response to a court order or subpoena.
- Law Enforcement: For identification or in relation to criminal activities.
- Research: For research purposes under certain conditions and safeguards.
- Military and National Security: For lawful intelligence, counterintelligence, and national defense activities.
- Workers’ Compensation: To comply with laws related to workplace injuries or illnesses.
Your Rights Regarding Your Protected Health Information
- Right to Access and Copy: You may request to view or obtain a copy of your health records. Certain exceptions may apply, such as psychotherapy notes or information prepared for legal proceedings.
- Right to Request Restrictions: You may request restrictions on how your PHI is used or disclosed. While we are not required to agree to all requests, we will comply when legally obligated to do so.
- Right to Confidential Communications: You may request that we communicate with you through alternative means or at an alternative location. For example, you can request that we send correspondence to a different address.
- Right to Amend Records: If you believe your PHI is incorrect or incomplete, you may request an amendment. If your request is denied, you have the right to file a statement of disagreement.
- Right to an Accounting of Disclosures: You may request a list of certain disclosures of your PHI made by our office, excluding disclosures for treatment, payment, and healthcare operations.
- Right to Receive a Copy of This Notice: You may request a paper or electronic copy of this Privacy Policy at any time.
Complaints
If you believe your privacy rights have been violated, you may file a complaint with us or directly with the U.S. Department of Health and Human Services. We will not retaliate against you for filing a complaint.
To file a complaint or for further information about this policy, please contact us:
Privacy Officer
Quantum Clinical Research, Inc.
3400 Cottage Way, Suite G2 #27138
Sacramento, CA 95825
Phone: (626) 657-6005